Accounts Assistant and Office Administrator

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Accounts Assistant and Office Administrator

Dual Role – Hybrid working

Accounts Assistant

  • Accounts Payable and Accounts Receivable Management
  • Bank reconciliations
  • Preparation and Issuing of Sales Invoices
  • Respond and close out Invoice Queries Promptly
  • Accounts Receivable processing and balance confirmations
  • Customer & Supplier Monthly Statements
  • Dealing with supplier queries and supplier reconciliations
  • Weekly Cash Flow Reporting
  • Bi Monthly Payment Process Management
  • Supporting the month end process as required
  • Maintain accurate and up to date records of bank account transactions
  • Cash flow production
  • Assistant to FC with accounts to trial balance
  • Assistance with board meeting preparation
  • Sage Line 50 uploading.
    • Accounts Payable/Receivable
    • Bank reconciliations
    • Debtor reconciliations
  • Participation in ad hoc project work

Office Administrator

  • Administrative tasks assisting the technical team
  • Meet and greet for all visitors.
  • Answer calls to the main phone line and dealing with / distributing calls as required
  • Preparation of customer general terms agreement/proposals
  • Maintaining Up To Date customer databases
  • Preparing office templates for best practices
  • GDPR officer
  • Responsible for general office administration (assistance with preparation for meetings, conferences, etc.)
  • Liaison with all companies suppliers of goods and services, including ordering of supplies, couriers etc. and generally ensuring smooth running of office
  • Assistance with ad hoc projects as required

Position Requirements:

  • 2+ years previous bookkeeping/accounts experience
  • IATI qualified desirable
  • Excellent organisational and administrative skills
  • Excellent office suite skills
  • Sage Accounts Package experience – essential
  • Excellent communication skills both verbal and written
  • Energetic self-starter who demonstrates an ability to work on own initiative
  • Confident committed individual who works well under pressure

This position is based in Shannon with remote working some days.


Salary will be attractive and commensurate with the level of experience.



To discuss this role contact us on 061 362000 for further details.


  • Terms and Conditions



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